Use Notion Templates

Notion's template gallery provides thousands of pre-built pages and workflows that you can instantly add to your workspace. Instead of creating pages from scratch, templates give you professionally designed layouts for everything from project management to personal planning.

What Are Notion Templates?

A Notion template is a prebuilt page structure that includes formatted content, databases, and interactive elements. Templates serve as starting points for common use cases, saving you time and providing inspiration for page organization.

Templates are particularly valuable for:

• Quick project setup with predefined structure
• Learning best practices for page organization
• Consistent formatting across team workflows
• Discovering new ways to use Notion's features

Navigation to Template Gallery

To access templates, you'll use the sidebar navigation in your Notion workspace. The Templates section is located in the main navigation area alongside other workspace tools.

1

In your Notion workspace sidebar, locate and click on Templates. This option appears in the left sidebar below other workspace navigation items like Home, Inbox, and Settings.

The Templates section provides access to both Notion's curated template gallery and any custom templates you've created for your workspace.

2

The template gallery opens with featured templates and organized categories. You'll see sections like Annual Planning, Work, Personal, and other themed collections.

Click on any category card to explore templates within that theme. Each category contains multiple templates designed for specific workflows or use cases.

3

Browse through the available templates and click on the one you want to use. In this example, we're selecting Mid-Year Reset: A Reflection for Energy, Alignment & Boundaries from the planning category.

Each template shows a preview of its structure and includes a description of its intended use. This helps you understand what you'll get before adding it to your workspace.

4

Before adding the template to your workspace, you can preview its full structure. This shows you the layout, sections, and content organization of the template.

The preview allows you to see exactly what content blocks, databases, and formatting the template includes. Once you're satisfied with the template, you can duplicate it to your workspace.

Template Categories and Types

Notion's template gallery organizes templates into several main categories, each serving different purposes:

• Work & Productivity - Project management, meeting notes, team collaboration
• Personal & Life - Goal tracking, habits, personal planning
• Education & Learning - Course notes, study schedules, research organization
• Creative & Content - Content calendars, creative projects, design workflows
• Finance & Business - Budget tracking, business planning, financial management

Best Practices for Using Templates

To get the most value from Notion templates, consider these approaches:

• Customize templates to match your specific workflow rather than using them as-is
• Study template structures to learn advanced Notion techniques and organizational patterns
• Create workspace templates from successful implementations for consistent team use
• Test templates in a separate workspace or folder before implementing them in your main workflows

Template Customization and Modification

Once you've added a template to your workspace, you can fully customize it to match your specific needs. Templates serve as starting points rather than rigid structures.

• Modify database properties and views to track the information most relevant to your workflow
• Add or remove content blocks to match your specific use case
• Adjust formatting, colors, and icons to align with your visual preferences
• Create relations between template databases and your existing workspace structure

Template Integration with Workspace

Templates work best when integrated thoughtfully into your existing workspace structure. Consider how the template will connect with your current pages, databases, and workflows.

• Place templates in appropriate workspace locations based on their function and frequency of use
• Create database relations between template content and existing workspace databases
• Establish consistent naming conventions for template-based pages and databases
• Set up regular review processes for template-based workflows to ensure they remain effective

Conclusion

Notion's template gallery provides a powerful way to quickly implement sophisticated workflows and page structures in your workspace. By understanding how to navigate the template gallery, select appropriate templates, and customize them for your specific needs, you can dramatically accelerate your productivity and learn advanced Notion techniques.

Remember that templates are starting points - the real value comes from adapting them to match your unique workflows and requirements. Take time to explore different categories and experiment with various templates to discover new ways to organize and manage your information.