Use Notion AI

This guide demonstrates how to use Notion's AI writing assistance tools to enhance your content. You'll learn to use the Improve writing feature, Ask AI for custom assistance, and apply specific writing commands to refine your text.

When to Use AI Writing Assistance

AI writing assistance is valuable when you need to:

• Enhance clarity and readability of existing content
• Fix grammar and spelling errors quickly
• Adjust tone or length of text for different audiences
• Generate variations or improvements for documentation

Accessing AI Writing Features

To access AI writing assistance, navigate to any Notion page with existing content. You can find AI tools through the toolbar that appears when you select text or click in the content area.

1

Start by highlighting the text you want to enhance. In this example, we're selecting content about embedding Figma files. Notion will show a toolbar with AI options when text is selected.

2

After selecting your text, click the Improve writing option from the AI toolbar. This feature automatically enhances clarity, grammar, and readability without changing the core meaning.

3

Notion AI will generate an improved version of your text. Review the suggested changes and click Accept to apply them to your content. If you're not satisfied with the suggestions, you can reject them and try again.

4

For more specific assistance, select your content and click Ask AI. This opens a custom prompt interface where you can request specific changes or improvements.

5

In the AI prompt field, type your specific request. For example, typing 'make' will show options like 'Make shorter', 'Make longer', or 'Make more professional'. You can also write custom instructions like 'simplify this for beginners' or 'add more technical details'.

6

After the AI generates content based on your custom prompt, review the results and click Accept to replace your original text. The AI will maintain the context and meaning while applying your specific instructions.

Available AI Writing Commands

Notion AI offers several pre-built commands for common writing tasks:

• Improve writing - Enhances clarity and readability
• Fix spelling & grammar - Corrects errors and typos
• Make shorter/longer - Adjusts content length while preserving meaning
• Change tone - Adjusts writing style for different audiences
• Translate - Converts text to different languages

Best Practices for AI Writing Assistance

• Review AI suggestions carefully - Always check that the meaning and accuracy are preserved
• Use specific prompts - The more specific your request, the better the AI's output
• Iterate when needed - Don't hesitate to reject suggestions and try different approaches
• Maintain your voice - Use AI to enhance, not replace, your unique writing style

Advanced AI Features

Beyond basic text improvement, Notion AI can help with more complex writing tasks:

• Extract action items from meeting notes or project documents
• Summarize long documents into key points and insights
• Generate content outlines for reports, presentations, or documentation
• Create standardized formats for team collaboration and consistency

Conclusion

Notion's AI writing assistance transforms content creation by providing instant improvements, grammar corrections, and custom modifications. Whether you're enhancing documentation, refining project descriptions, or adjusting content for different audiences, these tools help you write more effectively while maintaining your unique voice.

Try experimenting with different AI prompts on your existing content to discover how these features can streamline your writing workflow. The more specific your requests, the more useful the AI's suggestions will be.