Share Pages with Copy Link
Learn how to quickly share Notion pages and databases by copying a shareable link, including permission settings and access control options.
This guide explains how to share Notion pages and databases by copying a shareable link. Link sharing is the fastest way to give others access to your content, whether it's a single page, database, or entire workspace section.
When to Use Link Sharing
Link sharing is ideal when you need to:
- Quickly share content with people who already have workspace access
- Share databases or pages for reference without inviting new users
- Provide direct access to specific content within your workspace
- Create bookmarkable links to frequently accessed pages
Understanding Link Sharing Permissions
When you copy a link in Notion, the link respects the existing permission structure of your page. By default, copied links only work for people who already have access to the page through workspace membership or direct invitations. The link itself doesn't grant new permissions - it simply provides a direct path to the content.
Link sharing is different from "Share to web" which creates publicly accessible links. Copied links maintain your existing privacy and permission settings.
How to Copy and Share a Link
Follow these steps to copy a shareable link for any Notion page or database:
Navigate to the page or database you want to share. In the top-right corner of the page, click the Share button. This will open the sharing menu with various options for sharing your content.
In the sharing dialog, locate and click the Copy link option. This instantly copies the page URL to your clipboard. The link will be ready to paste into emails, messages, or anywhere else you want to share it.
Sharing Options and Access Control
The sharing menu provides several options for controlling access to your content:
- Restrict access to teamspace: Only members of your current teamspace can access the link
- Allow editing with this link: Choose whether link recipients can view or edit the content
- Share with specific people: Invite specific users by email with custom permission levels
Best Practices for Link Sharing
Always verify the permission settings before sharing links, especially for sensitive content. Consider using specific invitations instead of general links for confidential information.
- Review permission settings before copying links to ensure appropriate access levels
- Test links with a colleague to confirm they work as expected
- Use descriptive context when sharing links to help recipients understand what they're accessing
- Consider link expiration for temporary access by adjusting page permissions later
Troubleshooting Link Sharing Issues
This usually means the person doesn't have workspace access. Either invite them to the workspace first, or use the "Share with specific people" option to grant direct access with appropriate permissions.
Check if the page has been moved, deleted, or if its permissions have changed. Verify that the page still exists and that sharing settings haven't been modified since the link was created.
Link permissions are inherited from the page settings. To change what recipients can do, modify the page's sharing settings using the "Share with specific people" option or adjust the teamspace permissions.
Advanced Sharing Considerations
For enterprise users, link sharing integrates with your organization's security policies. Links respect single sign-on (SSO) requirements and domain restrictions, ensuring that shared content remains secure even when distributed via URL.
For highly sensitive information, consider using direct invitations with specific email addresses instead of shareable links. This provides greater control over who accesses your content.
Summary
Link sharing in Notion provides a quick and efficient way to share content with colleagues and collaborators. By clicking Share and then Copy link, you can instantly create shareable URLs that respect your existing permission structure. Remember to review access settings before sharing and consider using more specific invitation methods for sensitive content.
For more control over who can access your content, explore Set Page Permissions or learn about Invite Collaborators for direct workspace invitations.
Set Page Permissions
Explains how to configure view, edit, and admin permissions for individual collaborators or groups to control access.
Databases & Views
This module covers creating and managing databases in Notion. Users will learn how to create databases, manage views and properties, use template databases, and filter records to organize and analyze information efficiently.