Set Page Permissions

This guide explains how to share Notion pages with specific individuals and configure appropriate permission levels. You'll learn to navigate Notion's sharing system, understand different access levels, and invite collaborators with the right permissions for your project needs.

When to Share Pages with Specific Permissions

Notion's permission system allows you to control exactly how collaborators interact with your content. Use specific permissions when you need to:

• Share meeting documents with select team members only
• Allow clients to view project status without editing capabilities
• Enable reviewers to comment on documents without full editing access
• Control database access for sensitive information

Understanding Notion's Permission Levels

Notion offers several permission levels that determine what collaborators can do with shared content:

• Full Access: Complete control including editing, commenting, and sharing with others
• Can Edit: Edit content and comment, but cannot share the page with others
• Can Comment: Add comments and suggestions without editing the actual content
• Can View: Read-only access without commenting or editing capabilities

How to Access the Page

To share a Notion page with specific collaborators, you'll need to access the sharing controls from any page in your workspace. The Share button is consistently located in the top-right area of every Notion page interface.

1

Locate and click the Share button in the top-right corner of your Notion page. This button is available on all pages and databases in your workspace.

2

The sharing dialog opens showing current permissions and access levels. You'll see options like Full access and other sharing controls. The dialog also displays who currently has access to this page and their permission levels.

3

Click on the Can view dropdown or any permission level selector. This opens a menu showing all available permission options you can assign to collaborators.

4

Click on Suggest and comment to see this permission level in action. This option allows collaborators to leave comments and suggestions without directly editing the content, making it ideal for review workflows.

The "Suggest and comment" permission is perfect for content review processes where you want feedback without allowing direct edits.

5

Click on Can comment to understand this permission level. This setting allows users to add comments throughout the page but prevents them from editing the actual content or structure.

6

Click on Can edit to grant full editing capabilities to your collaborator. Users with this permission can modify content, add new blocks, and comment, but they cannot share the page with additional people.

7

In the Name or email field, type the collaborator's name or email address. Notion will search for existing users in your workspace or prepare to send an invitation email to new users.

Understanding Permission Levels in Detail

Full Access Permission

Full Access grants complete control over the page, making it equivalent to ownership privileges. Users with Full Access can:

• Edit all content and page structure
• Share the page with additional collaborators
• Change permission levels for other users
• Delete the page (if it's in Private or Shared sections)

Can Edit Permission

Can Edit provides substantial collaboration capabilities while maintaining sharing control with the page owner. This permission level includes:

• Full editing capabilities for content and formatting
• Ability to comment and respond to comments
• Cannot invite additional collaborators or change permissions

Can Comment Permission

Can Comment is ideal for review and feedback workflows where content integrity must be maintained. Users can:

• Add comments anywhere on the page
• Reply to existing comment threads
• View all content but cannot modify text or structure

Can View Permission

Can View provides read-only access, perfect for sharing information without any interaction capabilities:

• Read all content and view embedded media
• Navigate through linked pages (if they have access)
• Cannot edit, comment, or share the page

Best Practices for Team Collaboration

Choosing the Right Permission Level

• Use Can View for clients, stakeholders, or anyone who needs information without interaction
• Choose Can Comment for reviewers, editors, or feedback providers who shouldn't modify content directly
• Select Can Edit for active collaborators who need to modify content but shouldn't manage sharing
• Grant Full Access only to trusted team members who need complete project control

Security and Access Management

• Regularly review page permissions to ensure appropriate access levels
• Consider using Teamspace settings to control default access levels
• Remember that users can still discover shared content through Notion's search functionality

Troubleshooting Common Issues

Review and Next Steps

You now understand how to share Notion pages with specific collaborators and configure appropriate permission levels. The key is matching the permission level to each collaborator's role and responsibilities in your project.

Practice using different permission levels with your team to find the right balance between collaboration and content security. Start with more restrictive permissions and gradually increase access as needed.

For more advanced sharing scenarios, explore Notion's teamspace settings and database-specific permissions to create more sophisticated access control systems.